Standardized documents
Download and complete official standardized forms for all available public services.
Efficiency in document issuance
Thousands of standardized documents generated monthly
Certificates and attestations library
Pre-configured templates for frequently issued certificates: residence certificate, family composition, no debt certificate, good standing certificate, business registration certificate. Each template has institutional header, legal text, variable fields (name, CNP, address), footer with signature and stamp. Template designer for creating new types without programming.
Why use standardized templates
Concrete advantages for your institution
90% reduction in issuance time
Certificate that took 30 minutes to type, format, sign, now takes 3 minutes. Official handles 10x more requests per day.
Cost savings
No more wasted paper with typing errors, no manual reformatting, no corrections. First-time right every time.
Document security
Electronic signature and QR code prevent counterfeiting. Any modification after issuance invalidates the document, detectable online.
Automatic archiving
Every generated document is automatically archived with metadata: beneficiary, issuance date, issuing official. Find any document in seconds.
Popular document types
Pre-configured templates ready to use
Residence certificates
Residence certificate, family composition, domicile attestation. Auto-complete data from population register, validation by family relationships.
Tax certificates
No debt certificate, tax situation, payment confirmations. Real-time integration with financial system for current debts.
Business certificates
Business registration certificate, tax registration, trademark authorization. Data from trade register and local tax database.
Instant document generation
Official completes form with citizen-specific data: name, CNP, address, request reason. The system automatically retrieves additional information from connected databases: tax debts from financial system, family members from population register. Generated PDF includes registry number, issuance date, QR code for online validation. Export in DOCX or PDF format.
Benefits of standardized documents
Speed, consistency, and professionalism
Instant issuance
Generate and sign official document in 2-3 minutes. No more typing, formatting, printing, manual signing.
Zero errors
Eliminate typing errors, incorrect legal text, calculation errors. Templates guarantee accuracy and legal compliance.
Format consistency
All documents have the same professional appearance: same fonts, margins, header, footer. Institutional consistency.
Legal compliance
Templates include all mandatory legal information: registry number, date, legal basis, responsible official, electronic signature.
How standardized documents work
From request to signed document in simple steps
Template selection
Official selects the document type from library: residence certificate, no debt certificate, building permit, parking authorization.
Complete variable data
Simple form with only necessary fields: citizen name, CNP, address, specific document data. The rest auto-completes from database.
Automatic generation
The system instantly generates professional PDF document with institutional header, footer, registry number, issuance date, QR validation.
Electronic signature and delivery
Official signs electronically with qualified certificate. Citizen receives document via email or downloads from portal, no counter visit needed.
Comprehensive standardized document library
Library with templates for all types of frequently issued municipal documents. Each template is professionally designed, legally compliant, and ready to use immediately.
Extensive pre-configured templates for certificates, attestations, permits
Automatic data completion from connected databases (tax, population, property)
Qualified electronic signature integrated in document generation flow
QR code on each document for online authenticity verification
Qualified digital signature integration
Generated documents are automatically signed electronically with official's qualified certificate. Signature visible on document (name, position, signature date) and cryptographic in PDF. Citizens can verify authenticity by scanning QR code or on institutional portal. Compliance with eIDAS regulation and Romanian legislation.
Customization and flexibility
Adapt templates to your institution's needs
Visual template editor
No programming needed. Drag-and-drop interface for adding text, tables, images, variable fields. Live preview before saving.
Multilingual
Generate documents in multiple languages (Romanian, English, Hungarian, German). Useful for documents requested by foreign citizens or businesses.
Institutional branding
Each template can include your institution's logo, official header, footer with contact details, QR code for online validation portal.
Complete automation
Automated workflows and integration with other systems
Security and authenticity
Qualified electronic signature
All documents signed with qualified certificate according to eIDAS regulation. Legally equivalent to handwritten signature.
QR code verification
Each document contains unique QR code. Anyone can scan and verify authenticity on institutional portal instantly.
Issuance log
Complete record of all issued documents: who issued, to whom, when, document type. Impossible to generate documents without tracking.
Personal data protection
Only authorized officials can generate documents with personal data. Access log for each document to ensure GDPR compliance.
Create new templates without programming
Visual editor for creating new document templates: drag-and-drop interface for text, tables, images, variable fields. Define which fields auto-complete from database and which are filled by official. Preview before saving. Version control: modified templates don't affect already issued documents, only new ones. Export/import templates between institutions.
Additional benefits
More than just templates
Automatic expiration
For temporary documents (parking authorizations, building permits), the system calculates expiration date and sends alerts before expiry.
Online delivery
Citizen receives generated document directly in email or downloads from portal. No need to return to counter for pickup.
Digital archive
All issued documents archived electronically with metadata. Quick search by citizen name, document type, issuance date.
Statistical reports
Reports on issued documents: most requested types, issuance trends, processing time per official, monthly comparisons.
Advanced integration
Automatic data from multiple sources
Population register
Automatic retrieval of residence, family composition, marital status data. No manual retyping, always up-to-date information.
Financial system
Real-time check of tax debts, payments, tax obligations. No debt certificate with current data, not outdated.
Property register
Integration with ANCPI (property register) for property ownership, surfaces, cadastral data. Property certificates with verified data.
API Third-Party
Connect external applications through secure REST API