Electronic signature
Digitally sign official documents with qualified certificate legally recognized in Romania.
Secure and legally valid signatures
Thousands of documents signed electronically monthly
eIDAS compliant electronic signature
Integration with qualified trust service providers (TSPs) certified in EU. Support for major providers: CertSign, TransSped, CertDigital. Qualified electronic signature equivalent to handwritten signature per EU Regulation 910/2014. Legally valid for all document types: certificates, decisions, contracts, minutes, dispositions.
Security and certification
PKI infrastructure
Based on public key infrastructure (PKI). Private key secure on token/HSM, public key in certificate. Asymmetric cryptography guarantees security.
Certificate validation
Real-time certificate validation via OCSP/CRL. Ensures certificate not revoked, not expired, issued by trusted TSP.
Signature log
Complete log of all signatures: who signed what when with which certificate. Audit trail for investigations and compliance.
Long-term validation
Long-term signature (LTV) with timestamp and archival. Documents remain verifiable even after certificate expiry. Important for long-term archiving.
Benefits of electronic signature
Security, efficiency, and legal compliance
Remote signing
Officials can sign documents from anywhere: office, home, travel. No need to be physically in office for signature.
Tamper-proof
Any modification after signature invalidates document. Cryptographic protection prevents forgery and alterations.
Instant verification
Anyone can verify signature authenticity in seconds. No need to contact institution for validation.
Legal equivalence
Qualified electronic signature equals handwritten signature and wet stamp per eIDAS regulation. Accepted in courts and authorities.
Sign from USB token or cloud
Support for hardware tokens (USB smartcards) and cloud signatures (remote signature without physical token). Official can sign from office computer (USB token) or remotely from home (cloud certificate). Mobile signature from phone/tablet for on-the-go approvals. PIN/biometric authentication for security.
How electronic signature works
Simple, secure, legally valid process
Document preparation
Official prepares document in platform: certificate, decision, contract. Document automatically generated from template or uploaded PDF.
Electronic signature
Official clicks 'Sign' button, authenticates with qualified certificate (USB token or cloud certificate), signature applied to document.
Cryptographic seal
Signature cryptographically embedded in PDF. Any subsequent modification invalidates signature. Document integrity guaranteed.
Delivery and verification
Signed document delivered to citizen. Anyone can verify signature authenticity by opening PDF or scanning QR code on institutional portal.
Why adopt electronic signature
Concrete advantages for your institution
Significant signature time reduction
Eliminate printing, signing by hand, stamping, scanning. Sign 50 documents in 2 minutes instead of 2 hours.
Cost savings
No more ink for wet stamps, no stamp pads, no replacement stamps. Savings on paper, toner, printer maintenance.
Superior security
Electronic signature more secure than wet signature. Impossible to forge, copy, or alter. Complete audit trail of who signed when.
Ecological impact
Drastically reduce paper consumption. No printing documents just for signature. Digital archiving instead of physical storage.
Signature types
Solutions for different needs
Qualified signature
Highest security level, legally equivalent to handwritten signature. For official documents: certificates, decisions, contracts. Requires qualified certificate from certified TSP.
Advanced signature
Medium security, links signature to signer. For internal documents: reports, minutes, memos. Lower cost than qualified signature.
Simple signature
Basic signature, for informal documents without legal requirements. Useful for acknowledgments, internal approvals, non-official communications.
Sign multiple documents simultaneously
Mass signature feature: select 50 certificates, sign all at once with single PIN entry. Huge time savings for bulk document issuance. Batch signature logs each document individually with timestamp. Useful for monthly reports, mass tax notifications, bulk certificates.
Legally valid electronic signatures
Complete integration of qualified electronic signature according to eIDAS regulation. Your electronically signed documents are legally equivalent to paper documents with handwritten signature and stamp.
Support for major EU certified trust service providers (TSPs)
Qualified, advanced, and simple signature levels per document needs
Batch signing for efficient mass document signature
Instant online signature verification via QR code and portal
Flexibility and compatibility
Works with your existing certificates and systems
Multiple TSP support
Works with certificates from any qualified TSP: CertSign, TransSped, CertDigital, Evrotrust. Use your existing certificates.
Device flexibility
Sign from USB token, cloud certificate, mobile phone. Officials choose method most convenient for their workflow.
Format support
Sign PDFs (most common), XML documents, Office files (DOCX, XLSX). Signature embedded in file or detached (separate .sig file).
Dedicated Manager
Dedicated account manager for large institutions
Instant signature verification
Anyone can verify signed document: open PDF in Acrobat/browser shows signature validity (valid/invalid/tampered). QR code on document links to online verification portal showing: signature date, signer name/position, document integrity. Public verification without authentication required. TSP real-time validation via OCSP/CRL.
Additional benefits
Advanced features for professional use
Timestamps
Qualified timestamp (TSA) proves exact signature moment. Useful for legal deadlines and proof of document existence at specific time.
Signature notifications
Automatic notifications when document signed. Useful for approval workflows: employee knows when manager signed their request.
Signature archive
All signed documents automatically archived with signature metadata. Quick search by signer, signature date, certificate serial number.
Multi-signature
Multiple officials sign same document sequentially. Each signature tracked independently. Useful for contracts requiring multiple authorities.
Integration and automation
Seamless workflow integration
Workflow integration
Electronic signature integrated in approval workflows. Document automatically moves to next step after signature. No manual intervention needed.
API for developers
REST API for signature integration in custom applications. Programmatically trigger signatures, check signature status, retrieve signed documents.
Email delivery
Signed documents automatically emailed to recipients. Email includes PDF and verification link. Immediate delivery without counter pickup.
Complete automation
Automated workflows and integration with other systems