Electronic registry
Submit petitions and digital requests with automatic registration and unique reference number.
Proven efficiency in document management
Tens of thousands of documents processed monthly through digital registry
How the electronic registry works
Simple and automated process from receipt to archiving
Document receipt
Scanning and upload or online submission by citizens. Automatic registration with unique number.
Automatic routing
The system automatically distributes to the responsible department according to pre-configured settings and distribution rules.
Processing
Officials receive notifications, process the document, and add resolutions directly in the platform with electronic signature.
Digital archiving
The finalized document is electronically archived with complete metadata, automatic indexing, and quick access for future reference.
Complete cloud-based registry
Web platform for registering all incoming and outgoing documents. Each document receives a unique registration number, precise timestamp, and complete metadata (sender, recipient, subject, type). Simple interface for registrars with integrated scanning and automatic OCR for data extraction from documents.
Benefits of electronic registry
Efficiency, transparency, and savings for your institution
24/7 accessibility
Officials access the registry anytime, from anywhere. Citizens submit documents online without business hour restrictions.
Enhanced security
End-to-end encryption, automatic backup, complete access log. No document can be lost.
Complete audit trail
Every action is recorded: who accessed, modified, or signed the document and when exactly.
Legal compliance
Meets all legal requirements for registry, qualified electronic signature, and long-term archiving.
Automatic distribution to departments
Configure automatic routing rules: tax documents → tax department, urban planning requests → technical service, petitions → mayor's office. The system recognizes the document type and directs it instantly. Responsible officials receive automatic notification and the document appears in their work inbox.
Why digitize your registry
Concrete advantages for your institution
75% reduction in processing time
Eliminating manual registration, searching through physical registers, and physical document transport dramatically reduces work time.
Significant cost savings
No paper for registers, no physical archiving, no storage space. Reduction in staff dedicated exclusively to registry.
Zero document losses
Automatic backup, redundancy, cloud archiving. Impossible to lose or damage important documents.
Instant search
Find any document in seconds by number, sender, subject, date. No more spending hours searching through old registers.
Essential features
Everything you need for a modern registry
Automatic registration
Intelligent system for registry number allocation, automatic metadata completion, duplicate document verification.
Scanning integration
Direct connection with institution scanners. Automatic OCR for text extraction and indexing for full-text search.
Detailed reports
Complete statistics: documents per department, average processing times, workload per official, monthly trends.
All-in-one digital registry
Complete platform for digitizing institutional correspondence. From document receipt to final archiving, everything happens digitally with complete traceability.
Automatic registration with unique number and timestamp
Intelligent routing to responsible departments
Configurable workflow with multiple approvals
Complete integration with qualified electronic signature
Signature and approval circuit
Define complex workflows: document goes through verification, department head approval, legal review, secretary signature. Each step is tracked in real time, with automatic notifications for approaching deadlines. Detailed reports on processing time by department and official.
Flexibility and adaptability
The system adapts perfectly to your institution's structure
Fully configurable
Define departments, routing rules, document types, resolution templates. Everything is customizable without programming.
Scalable
Works perfectly for small municipalities (1,000 documents/year) or large ones (50,000+ documents/year). Performance remains constant.
API integration
Connects with other systems: e-government, departmental applications, signature platforms, GIS systems.
Complete automation
Automated workflows and integration with other systems
Security and compliance
AES-256 encryption
All documents are encrypted in database and in transit. Unique keys per institution, automatic rotation.
Multi-factor authentication
Secure access with username/password + SMS code or authentication app. Digital certificate for officials.
Complete action log
Every operation is recorded: views, modifications, deletions. Impossible to delete or modify the log.
GDPR compliance
Meets all GDPR requirements: consent, right to deletion, data export, breach notification.
Manage registry from your phone
Complete mobile application for iOS and Android. Officials can view new documents, add resolutions, sign electronically, and approve documents directly from their phone. Citizens can submit requests online and track status in real time without visiting the office.
Additional benefits
More than just a simple registry
Automatic deadlines
The system automatically calculates legal response deadlines and sends alerts to responsible officials.
Intelligent notifications
Alerts via email, SMS, push notification when you receive new documents, deadlines approach, or a document is signed.
Automatic archiving
Finalized documents are automatically archived according to the archival nomenclature with long-term or short-term retention.
Internal communication
Officials can discuss documents directly in the platform, adding comments and mentions without separate email.
Advanced capabilities
Enterprise features for complex institutions
Multiple registers
You can have separate registers per department (general register, financial register, legal register) with independent numbering.
Visual workflow
Drag-and-drop graphic designer for creating workflows. See visually where documents get blocked and optimize processes.
Machine learning
The system learns from past behavior and automatically suggests the responsible department and appropriate official for each new document.
API Third-Party
Connect external applications through secure REST API